Sagar Informatics Pvt. Ltd. delivers enterprise-ready freight billing software built exclusively for Indian transport, logistics, and courier businesses - automating customer billing, vendor billing, COD reconciliation, GST invoicing, IRN upload, outstanding follow-up, and legal recovery across all branches from one centralized platform.
This system is not a standalone invoice tool - it is a complete billing engine integrated directly with your operational software, connecting LR records, trip data, warehouse activities, and delivery confirmations to invoice generation automatically.
Freight Billing Software is a centralized billing engine that automates the complete invoicing lifecycle for transport, logistics, and courier businesses — from rate invocation and provisional billing to final invoice generation, dispatch, vendor settlement, COD reconciliation, credit control, and legal recovery, all within one integrated platform.
In Indian logistics, billing is a multi-stage workflow involving verification, dispatch, acknowledgment, MR collection, credit/debit notes, vendor bill validation, and compliance tracking. This system connects every stage into a structured, trackable process.
This transport billing software integrates seamlessly with Transport Management Software, Logistics Management Software, and Courier Management Software - creating a unified billing layer across operations.
Result: accurate invoicing, faster payment cycles, zero revenue leakage, and complete GST and e-invoicing compliance
Automated provisional and final customer bill generation
LR and Bilty-linked invoicing with E-Way Bill reference
Vendor bill recording, verification and settlement workflows
GST-compliant invoicing - CGST, SGST, IGST and GTA reverse charge
E-invoicing with IRN generation - Upload IRN Data integrated
COD reconciliation and MR Collection tracking
Credit note and debit note workflows with multi-stage verification
Credit control - outstanding reports, follow-up, daily fund reports
Legal recovery - Legal Notice, Court Case, Award, Balance Confirmation
This transport billing software helps Indian logistics businesses eliminate manual billing errors, prevent revenue leakage, and maintain complete financial control across multi-branch operations.
Transport, logistics, and courier businesses managing multi-branch billing operations in India face these recurring problems:
This freight billing software acts as a centralized financial control engine - connecting customer billing, vendor settlement, credit control, and legal recovery across all branches through structured, automated workflows.
This freight billing system manages every stage of the financial lifecycle across transport, logistics, and courier operations - from commercial setup to legal recovery.
Invoke CN Commercial activates client rate structures. Bill Scheduler automates billing cycles. Generate Provisional Bill, Provisional Bill Verification, Re-Generate Provisional Bill. Generate Customer Bill, Customer Bill Print, Paid/To pay Customer Bill Print. Supplementary Bill for additional charges. Billable Weight Increase. TMS Bill. Generate Warehouse Bill.
Customer Bill Dispatch, Update Dispatch, Customer Bill Receive. Cover Note and Print Cover Note for bulk dispatch. Bill Submission, Bill Un-Submission, Bill Acknowledgment Verification. MR Collection records payments against bills. Credit Voucher issues receipts. Re-Assign Bill Location. Bill Tracking. Bill Cancellation. Bill Download Request List. Customer Billing Info Report.
Credit Note, Debit Note, Re-Generate Credit Note. Credit Debit Note Verification prevents unauthorised credits. Credit Note Re-Bill Request and Verification recovers credited revenue. Credit Note Cancellation with full audit trail. Upload IRN Data integrates with India's e-invoicing portal for IRN generation and QR code embedding - mandatory GST compliance.
Invoke Vendor Commercial matches bills to contracted rates. Record Vendor Bill, Vendor Miscellaneous Bill. Vendor Bill Submission and Submission Review. Vendor Bill Verification and UnVerification. Vendor Bill Print, Dispatch, Receive, Dispatch To Account, Receive By Account, Return To Commercial. Vendor TSP Bill. Re-Generate Vendor Bill. Vendor Bill Tracking. OPS and Fin Document Finalization. Change THC KM. Handler Data Import. Active/Deactive Vendor Bill.
Bill Wise Outstanding Report shows aging per invoice. Customer Outstanding shows total receivable per client. Collection Trend Report tracks payment patterns over time. Deduction Report tracks client deductions separately. Outstanding Follow Up drives systematic collection with assignment and tracking. Daily Fund Report provides real-time cash flow visibility across all branches.
Legal Notice generates formal demand letters tracked against specific invoices. Court Case By Company manages litigation filed by your organisation. Court Case On Company tracks cases filed against you. Award records court judgments. Balance Confirmation generates formal account statements. Target Vs Collection Report measures legal recovery performance. Deduction tracks dispute-stage deductions.
This system standardizes the complete billing cycle for Indian transport and logistics operations in a structured, automation-first sequence:
Invoke CN Commercial activates the agreed rate slabs, billing basis (weight, distance, zone or contract), and surcharge structures per client. Bill Scheduler configures automated billing cycles — triggering Provisional Bill generation on defined schedules without manual intervention, ensuring no billing period is missed regardless of operational volume.
Generate Provisional Bill creates draft invoices from LR, trip, and shipment data. Provisional Bill Verification provides a structured review checkpoint - catching rate errors, weight discrepancies, missed ODA/OPA surcharges, and GST calculation issues before they reach the final customer invoice. Re-Generate Provisional Bill corrects and reissues without losing the audit trail.
Generate Customer Bill creates the final GST-compliant invoice - automatically applying CGST/SGST for intra-state or IGST for inter-state, handling GTA forward charge and reverse charge mechanisms. Upload IRN Data submits the invoice to India's e-invoicing portal, retrieves the IRN, and embeds the QR code - full e-invoicing compliance without a separate portal workflow.
Customer Bill Dispatch delivers invoices with tracking. Cover Note accompanies bulk dispatch. Bill Submission formally submits to client accounts teams. Bill Acknowledgment Verification confirms client receipt and records it in the system - creating a complete, unbroken dispatch-to-acknowledgment audit trail that eliminates the most common reason invoices go unpaid.
MR Collection records payments against specific bills. COD collections are matched to delivery confirmations automatically. Credit Voucher issues payment receipts. Outstanding Follow Up drives systematic collection with assigned follow-up dates and response recording. Daily Fund Report provides management with real-time cash receipt and outstanding visibility across all branches.
Vendor Bill Verification matches invoices to contracted rates before payment. OPS and Fin Document Finalization close billing periods before payment release. Credit Debit Note Verification prevents unauthorised credits. For unresolved accounts - Legal Notice generation, Court Case management, Award tracking, and Target Vs Collection reporting complete the full financial control cycle.
India's transport billing landscape is governed by specific GST structures, documentation requirements, and compliance mandates that generic billing software cannot handle. This freight billing module is built exclusively for Indian operations - covering every compliance scenario your transport or logistics business faces.
GST on freight operates under the Goods Transport Agency (GTA) framework with two distinct mechanisms - forward charge (transporter raises GST invoice at 5% without ITC or 12% with ITC) and reverse charge (recipient pays GST directly to government). The billing module identifies the correct mechanism per transaction automatically
GTA forward charge and reverse charge - auto-identified per transactionCGST + SGST for intra-state; IGST for inter-state - auto-applied from LR origin/destinationLR and Bilty-based invoice generation - every invoice linked to source LR through TMS BillE-Way Bill number captured from LR - auto-referenced on every freight invoicePaid and To Pay billing modes - separate tracking, reconciliation and reporting per modeTDS under Section 194C - auto-tracked per vendor, correct deduction calculated and documented
Businesses above the mandatory GST turnover threshold are required to generate e-invoices with an Invoice Reference Number (IRN) from the government's Invoice Registration Portal (IRP) before issuing invoices. Managing this through a separate portal login adds time, creates errors, and breaks the billing workflow.
Mandatory QR code generated and printed on every e-invoice automaticallyIRN retrieved, validated, and embedded on the final customer invoiceMandatory QR code generated and printed on every e-invoice automaticallyNo manual JSON preparation or additional IT process requiredIRN status is tracked against each invoice for compliance reporting and audit readinessAuto-generated at Invoice Creation
Mandatory QR Code Auto-Embedded
Separate Portal Logins Required
Audit-Ready IRN Trail Per Invoice
Bill Wise Outstanding Report - individual invoice-level aging showing exact overdue amounts per billCustomer Outstanding - total receivable per customer across all branches in one viewCollection Trend Report - payment pattern analysis showing improvement or deterioration per clientDeduction Report - client deductions tracked separately to prevent incorrect write-offsOutstanding Follow Up - systematic collection assignment with follow-up dates and response recordingLegal Notice, Court Case management, Award tracking - formal legal recovery for unresolved accountsReduction in Debtor Days
Invoicing from Delivery Confirmation
Reduction in Billing Errors
Revenue Leakage from Missed Charges
Same-day invoicing from delivery confirmation - billing cycle cut from 2–3 days to hours
Over 80% reduction in billing errors through structured Provisional Bill Verification stages
Zero revenue leakage from missed ODA/OPA surcharges and unbilled additional charges
COD reconciliation automated - no manual cash matching across branches or delivery points
Debtor days reduced 30–40% through the structured Credit Control module and Outstanding Follow Up
Faster settlement and improved cash flow
With 18+ years of experience as a dedicated Transport Software Company in India, Sagar Informatics builds freight billing systems that reflect how Indian logistics billing actually works - Provisional Bill workflows, LR-based invoicing, GTA GST mechanisms, TDS Section 194C, e-invoicing IRN, Paid/To Pay modes, MR Collection, and formal Legal recovery - all built into one integrated platform.
We help Indian transport, logistics, and courier businesses build structured, compliant, and financially controlled billing operations - from the first Provisional Bill to the final Legal recovery - in one integrated platform trusted by growing logistics businesses across India.
Complete billing lifecycle - Invoke CN Commercial to Legal recovery in one connected platform
GTA GST forward charge and reverse charge - auto-identified per transaction without manual selection
E-invoicing IRN generation integrated - no separate portal, no manual JSON, full compliance
TDS Section 194C compliance tracked per vendor - deductions calculated and documented automatically
Multi-stage Credit Note verification - prevents unauthorised credits and revenue write-offs
Vendor Bill Verification against contracted rates - overpayments detected before payment release
Works across transport, logistics, and courier operations - one shared billing layer for your entire business
This billing module is designed for any Indian logistics business where billing complexity, compliance requirements, or volume make manual invoicing impractical:
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