Courier Management System - Our Specialty
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We are working with various courier companies since 2000. Thus very aware of every
need of the industry and developed a range of software to suit different perspective.
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SIPL provide software for following.
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International Courier Management.
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Domestic Courier Management.
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Franchise Management System
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Document Management System.
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A unique software for the organization who hire no. of courier for distribution
of their bulk document as telephone bill, A/C statement, etc.
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We have developed software that manage packet distribution to Couriers Company and
support excellent reporting, billing and control over Courier Company and thus provide
clear report to management ‘how the courier company are performing their assigned
job' These are few names of the organization who are enjoying a benefit of the software
INDIA BULLS, RELIANCE, IDBI BANK...
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Context Diagram :
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Features :
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The main features of this Software solution namely Courier Management System are
enlisted as below-
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The utmost feature being the automation of
the packet entry at the time of receiving the packet from the clients so as to ease
the primary activity of the company. This includes :
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Generating a unique tracking no. (AWB NO.) for each packet received
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Specifying the client/customer who has given this packet for delivering (i.e. whether
one time customer/regular client).
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Entering the information about the address where the packet is to be delivered.
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Calculating the charge of the packet delivery at the time of packet entry. Packet
charge is calculated based on the following criteria :
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Packet Weight
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Packet Delivery Area
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Local (Within Delhi)
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Satellite (Noida, Gurgaon, Ghaziabad and Faridabad)
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Metro (Mumbai, Kolkata, Banglore, and chennai)
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North India
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Rest Of India
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International
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The rates as decided with that client for the above criteria.
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Allowing for modifications to the details of the packet so entered for rectifying
any typographical errors.
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Assigning the packets to the Franchise for
delivery. This part of the objectives includes a assigning the packets to a delivery
on the basis of :
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The area in which they deliver packets.
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The face value of the packets (Packet category).
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Updating the delivery status of the packets – (e.g. whether packet is delivered, pending or returned
back to the client etc.) after received the proof of delivery (POD) from the delivery
boys. The POD includes the following details about receiving the packet –
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Details of the person who received with the address [self in case packet is packet
is received by the addressee], contact information etc).
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In case of non-delivery of the packet, the reasons for the same
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Date and time of packet delivery (or an attempt for the same).
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Printing of the bills invoice for the clientsagainst the packet received for the delivery. This includes
three parts :
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Preparing the bills invoice. Depending on the rates, respective packet weights and
their destination areas. the bills invoice is prepared for that client for all the
packets received during that month.
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Printing of the bills invoice to be handed over to that client for payment.
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Corrections to the bills invoice – this part allows the management to correct the
erroneous one.
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One of the important objectives being Client Management.
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It has two major parts-
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Proposed Client Management- This part allows the managing the details of clients
proposed by managing executives.
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Regular Client management- this includes entering, modifying, and managing clients
contact details and respective rates.
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Allowing the client and management to query about the delivery status and generating
reports about the packets.
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Employee Management-
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This part allows the entry, modification of every employee by assigning him a unique
ID and categorizing them on the nature of work. This part also works for the different
categories of employees for ex. Delivery boy, marketing executive etc. to keep track
of their performance.
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Initial Settings-
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Even before the entry of the packets received from a client, the environment must
be set. So this part deals with additions/modification to the main criteria on which
the company’s business work. This is set in following manner-
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Packet rates setting- these are based on the delivery area, weight and packet type
(i.e., document for ex. Letter, DD etc. or non-document for ex. Gift, moveable property)
and client type (cash clients or credit clients).
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Area setting for packet- under this kind of setting a list of area specified for
packet delivery in following two categories Here each user is assigned a user name,
password, and access type to the application.
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Query Processing
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According to :
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Packets- To query on the packet status based on AEB No., FDR No. Or other criteria
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(Booking date, place, city etc.).
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Clients- To gets the details of a client.
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Employee- To gets the details of an Employee.
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Delivery area-To gets the details of a particular area on the basis of place, city,
area and route.
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Reporting-
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This application also includes generation of the following category of reports -
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Packets - It has two sub reports -
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Pick up detail - Pick up detail- For details regarding
the number of packets received by the company from a particular client on a particular
date.
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Detailed Packet Report - Generated for client to provide
the information about their packet deliveries in a given date range.
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Franchise -It has three sub reports -
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Area list - this report gives the details list of Franchise
under a particular route.
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Packet status - this report is generated for keeping
an eye on the Franchise’s performance on assigned packet delivery.
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Listing - It gives the detail list of employees of
the company along with their contact information. This list can be sub-divided into
the following categories.
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1. Data Entry Operator.
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2. Marketing Executive.
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3. All Employees
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Route - This type of report is also for the use of
management
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Area - This kind gives a list of area that fall under
a particular route.
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Packets - This gives a list of packets that are destined
for that route in a given date-range.
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Marketing - This generates reports corresponding to
the marketing division of company i.e.
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Client Detail - To gets contact detail of client.
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Client Rates - To get rate of packet deliveries as
decided with each of the client.
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Proposed Client - To get list of proposed clients along
with their contacts.
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